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Airtable Printing Guide: How to Effortlessly Print Your Data

Published on Mar 29th, 2024

Printing from Airtable, the popular cloud-based database and collaboration service, can be a breeze with the right steps. Whether you're looking to create hard copies of your tables for meetings, or you need to share data with someone who prefers a physical document, here's how to print your Airtable bases effectively.

Step 1: Open Your Base

Begin by accessing your Airtable account and opening the base that contains the data you wish to print.

Step 2: Selecting the View

Choose the table view that best represents the data you want to be printed. Airtable offers multiple view options such as Grid, Calendar, Gallery, and Kanban, so be sure to select the one that suits your printout needs.

Step 3: Adjusting Your Layout

Tweak the columns, filters, and sorting to organize the data to your liking. For optimal print results, ensure that all the relevant columns are visible and the information is sorted according to preference.

Step 4: Printing Setup

With your view ready, click on the 'View' menu in the upper left corner of your screen. From the dropdown, select 'Print view'. This will open the printing dialog where you can make further adjustments, including changing the paper size and orientation.

Step 5: Preview and Print

Before printing, always preview your document to ensure that the formatting looks right. Once you're satisfied with the print preview, select 'Print' to send the data to your connected printer.

Tips for a Perfect Print

  • If you find that a grid view is truncating content, consider using the expanded record view for printing long text fields.

  • You can use page designer blocks to create more customized print layouts. This allows for a more polished presentation of your data, ideal for reports or professional documentation.


Printing from Airtable is straightforward when you follow these steps. Remember to double-check your work in print preview and use Airtable's features to your advantage to create neat, organized printouts of your databases.

For more advanced customization or troubleshooting print issues in Airtable, consider reaching out to a technology consultant who can help optimize your Airtable experience for various business needs.

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