top of page

Export Data Effectively: Downloading Excel Files from Airtable

Published on Mar 30th, 2024

Exporting Excel files from Airtable can streamline your data analysis and report generation, making it an essential skill for users of the platform. In this guide, we'll navigate the simple process so you can efficiently manage your data outside of Airtable's environment.


Step-by-Step Guide to Download Excel Files from Airtable



  1. Log In and Access Your Base: Start by logging into your Airtable account and opening the base containing the data you wish to download.



  2. Select the View: Within your base, choose the specific view of the table that you want to export. Different views can display different subsets of your data, so make sure you’re on the correct one.



  3. Open the Menu: Look for the 'View' menu at the top of the screen. Click on it to reveal a dropdown menu with various options.





  1. Download Data: In the dropdown menu, you’ll find an option labeled 'Download CSV.' Even though we want an Excel file, the process starts with a CSV download, as Airtable currently exports data in CSV format.



  2. Open With Excel: Once you’ve downloaded the CSV file, open it using Microsoft Excel. Here, Excel will automatically convert the CSV data into a native Excel format.



  3. Save as Excel Workbook: Finally, to formalize the conversion, go to 'File' in Excel, and select 'Save As.' Choose 'Excel Workbook' as the file format, then hit 'Save.'




Tips for a Smooth Data Transfer



  • Double-check that your selected view displays all the fields you need in Excel.



  • Ensure that your CSV file maintains the correct formatting by previewing it in a text editor before importing it into Excel.



  • Remember that formulas or linked records in Airtable won’t carry over into the Excel file. You'll need to recreate these manually if needed.




By following these steps, you can quickly obtain an Excel version of your Airtable base, enabling greater flexibility with your valuable data sets. For further assistance or personalized advice, consider reaching out to our technology consulting experts who are ever-ready to enhance your data management strategy.


bottom of page