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Integrate Trello with Google Calendar Recurring Events Using Zapier

Published on Feb 28th, 2024

In the fast-paced world of project management, keeping your Trello boards in sync with your Google Calendar can be pivotal for maintaining an organized workflow. Especially when it comes to recurring events, which are common in any busy schedule, integrating these with Trello cards can ensure nothing slips through the cracks. Fortunately, with Zapier—an automation tool that connects your favorite apps and services—you can streamline this process with no need for complex coding.

Here’s a step-by-step guide on how to get Trello cards from Google Calendar recurring events using Zapier:

  1. Create a Zapier Account: Start by signing up for a Zapier account if you haven't already. Once you're logged in, you’re ready to create your first 'Zap', which is an automated workflow.

  2. Make a New Zap: Click on the 'Make a Zap' button. For the Trigger—what starts your workflow—select 'Google Calendar'. You’ll need to connect your Google account if you haven’t done so already.

  3. Set Up the Trigger: Choose 'Event Start' as your trigger event to create a Trello card. This means a new card will be created each time an event starts on your Google Calendar.

  1. Customize the Trigger: Specify which calendar to monitor and the time before the event start you want to trigger the action. Here, you can filter for recurring events to ensure only those create Trello cards.

  2. Select the Action: Now it’s time to choose what happens once the trigger occurs. Select 'Trello' as your Action app and connect your Trello account.

  3. Customize the Trello Card: Decide what information to include on your Trello card. You can pull in details from Google Calendar, like the event name, description, and start time, and choose which board and list to add the card to.

  1. Test Your Zap: Always test your Zap to make sure it’s working correctly. If it is, every time a recurring event starts in your specified Google Calendar, a Trello card will be created with the details you configured.

  2. Turn on Your Zap: Once everything is set and tested, turn on your Zap. You can fine-tune this setup at any time as your workflow evolves.

By following these steps, your Trello boards will always reflect your scheduled recurring events, allowing for a synchronized and updated workflow without the manual effort.

Remember, every team has unique needs, so don’t hesitate to explore other configurations that Zapier allows, ensuring you get the most out of your Trello and Google Calendar integration.

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