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Managing Another Zapier Account: A Step-by-Step Guide for Effective Account Control

Published on Feb 28th, 2024

Navigating account management in Zapier can be a straightforward process, provided you have the correct permissions. Controlling a different Zapier account, such as a client's or a team member's, requires access rights granted by the account owner. Here’s your how-to guide to manage a separate Zapier account effectively.

Requesting Access

Before you start, you'll need to have the account owner invite you as a collaborator. This will typically require them to:

  1. Go to 'Settings' in their Zapier account.

  2. Click on 'Collaborators'.

  3. Enter your email address and send the invite.

Accepting the Invitation

Once you receive an invitation via email:

  1. Click on the invitation link.

  2. Log in to Zapier, or create a new account if you don’t already have one.

  3. Accept the invitation to join the account.

Using Zapier as a Collaborator

As a collaborator, your access level may vary depending on the owner's settings. To work with Zaps effectively:

  • Navigate to the 'Shared' Zaps space to view and edit Zaps you have permission to access.

  • Use the 'Create Zap' button to build new automations as needed, saving them within the shared workspace.

  • Communicate with the main account holder regularly to ensure alignment on the account’s automation strategies.

Best Practices for Collaborators

  • Always communicate changes you make within the account.

  • Be cautious not to disrupt any existing Zaps that are beyond your designated work area.

  • Familiarize yourself with the account's structure and organization to maintain consistency.


Always remember the importance of maintaining transparency and regular communication with the primary account owner. With the appropriate access levels and a cooperative approach, managing a different Zapier account can be efficient and productive.

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