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Step-by-Step Guide to Merging Records in Airtable

Published on Mar 30th, 2024

Merging records in Airtable can streamline your database and eliminate redundancies, creating a smoother workflow for your projects. Whether you're managing a content calendar, organizing customer information, or tracking inventory, it's crucial to keep your Airtable base tidy and efficient. Follow these steps to successfully merge two records in Airtable:

  1. Identify Duplicate Records: Before merging, ensure you've identified the records that contain overlapping data and are indeed duplicates.

  2. Choose a Primary Record: Decide which of the two records will be the 'primary' record that the other data will merge into. This is typically the one with the most complete or accurate information.

  3. Copy Data from Secondary Record: Manually copy the information from the record you've designated as secondary into the corresponding fields of the primary record.

  1. Attachments and Comments: Don't forget to move any attachments or comments from the secondary record to the primary record, as these do not automatically transfer.

  2. Delete the Secondary Record: Once you have transferred all the necessary information, delete the secondary record to avoid duplicate data in your base.

  3. Audit Your Base: Perform a final check to ensure the merge was successful and that no data was lost or incorrectly copied.

  1. Optional: Automation for Future Merges: If merging records is a common task, consider using Airtable's automation features or third-party integrations to help streamline the process.

Keep in mind that currently, Airtable does not offer a direct 'merge' feature, and the process requires manual action. Therefore, taking care to accurately transfer data is vital. Additionally, always ensure you have a backup of your data before making any major changes.

Best Practices and Tips:

  • Always verify that you have the permissions required to edit the records.

  • Use Airtable's field history to review changes made during the merge.

  • Maintain a clean and organized base by regularly checking for duplicates.

By following these steps and tips, you'll be able to efficiently merge records in your Airtable base, saving time and maintaining data integrity.

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