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Streamlining Data Management: Export WordPress Form Entries with Zapier

Published on Feb 28th, 2024

Are you looking for a seamless way to export form entries from your WordPress site? Zapier, an online automation tool, connects your favorite apps and services to share data and automate workflows, serving as a bridge that allows WordPress form plugins to interact with other applications effortlessly.


Integrating Zapier with your WordPress forms enables you to send form submissions to practically any service or database you use, such as Google Sheets, CRM systems, email marketing services, and more. Here's a step-by-step guide on how to use Zapier to export form entries from WordPress:



  1. Choose a WordPress Form Plugin: Make sure your form plugin is compatible with Zapier. Plugins such as Gravity Forms, WPForms, Ninja Forms, and others usually offer built-in Zapier support.



  2. Create a Form: Build the form you need for your site using your chosen plugin’s drag-and-drop builder or pre-built templates.



  3. Sign Up for a Zapier Account: If you haven’t already, sign up for a Zapier account at zapier.com.





  1. Make a Zap: Log in to your Zapier account and click on 'Make a Zap'. Choose your WordPress form plugin as the Trigger app. Zapier will then ask you to connect to your WordPress site by entering your site's URL and API key (provided by the form plugin).



  2. Set up Trigger: Follow the prompts to set up the trigger. You'll need to choose the form from which you want to export entries.



  3. Choose an Action App: After setting up the trigger, you need to select the app where you want to send the data, such as Google Sheets.





  1. Map Form Fields to Output: Configure how the information from each form field is exported into the chosen app, ensuring that the data is organized as desired.



  2. Test and Activate: Before going live, test the Zap to make sure it exports the entries correctly. If everything works, activate the Zap.



  3. Monitor Activity: Keep an eye on your Zap activity. You can monitor the task history to ensure that the data is being exported seamlessly.




By following these steps, you can fully automate the process of exporting form entries, eliminating manual tasks and allowing you to focus on analyzing data and managing leads. Always remember to adhere to data protection laws when handling user data.


For more detailed information on integrations and workflow optimizations using Zapier, visit our website for guides and expert consulting services to ensure your data management is efficient and secure.


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