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Setting Up a Parser Mailbox with Zapier: A Step-by-Step Guide

Published on Feb 28th, 2024

Setting Up a Parser Mailbox with Zapier: A Step-by-Step Guide

When it comes to automating business processes, parsing emails and extracting valuable information is crucial for efficiency and scalability. Zapier, a tool that connects apps and automates workflows, offers a solution through their Email Parser. By setting up a parser mailbox, you can automatically capture data from incoming emails and use it in countless ways across your preferred platforms. Let's walk through the process of setting up a parser mailbox with Zapier.

Step 1: Create a Zapier Account

If you haven't already, sign up for a Zapier account at You'll need an active account to access the Zapier Email Parser.

Step 2: Access the Email Parser by Zapier

Navigate to the Zapier Email Parser website by going to Click on the 'Login with Zapier' button to proceed.

Step 3: Set Up a New Mailbox

Once logged in, you'll be prompted to create a new mailbox. Click on 'Create Mailbox' and you'll be given a unique email address. This is where you'll forward the emails you want to parse.

Step 4: Configure Your Mailbox

After creating your mailbox, send a few sample emails to the new address. Once received, you can set up parsing rules. Highlight the text you want to capture in your emails and give each selection a name. These will serve as the data points Zapier will extract.

Step 5: Test Your Parsing Rules

It's essential to ensure that your parsing rules are working correctly. Send a new email to your parser mailbox, and check if the data is correctly captured according to your setup.

Step 6: Connect Your Mailbox to a Zap

With your parsing rules in place, head over to Zapier and create a Zap. Choose the 'Email Parser by Zapier' as your trigger, and connect your parser mailbox. Then, select an action from one of the hundreds of apps that Zapier supports, such as adding info to a spreadsheet or CRM.

Step 7: Customize & Activate Your Zap

Customize the action step of your Zap by mapping the parsed data to the correct fields in the app you've chosen. Once everything is set up, activate your Zap, and watch as data from your incoming emails is automatically sorted and utilized in real-time.

Step 8: Monitor & Optimize

Periodically check your parser mailboxes and Zaps for performance. Make necessary adjustments to parsing rules or the workflow as your needs evolve.

By following these steps, you can effectively set up a parser mailbox with Zapier, streamlining data extraction and automation for your business processes.

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