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Creating Custom Forms with Airtable: A Step-by-Step Guide

Published on Mar 30th, 2024

Creating a form in Airtable allows you to easily collect information from colleagues, clients, or customers. Airtable's powerful tools enable you to design a form that's not only functional but also aesthetically pleasing. Below is a comprehensive guide to making your own Airtable form.


Step 1: Open Your Base


Start by selecting the Airtable base you wish to associate your form with. If you haven’t yet created a base, this is where you begin by choosing a template or starting from scratch.


Step 2: Choose the 'Form' View


Navigate to the 'Views' menu on the top left corner of your table. Click on the '+ View' button. From the options presented, select 'Form'. This action creates a new form view linked to your chosen table.


Step 3: Customize Fields


On your new form view, you will see a list of fields identical to your table's columns. Add or remove fields by clicking ‘+ Add a field to this form’ or the 'x' next to each field. To edit a field, simply click on it, allowing you to modify labels, placeholders, and field descriptions.


Step 4: Adjust Field Settings


For tailored functionality, adjust the settings for each field. You can set fields as required, allow multiple selections, or even hide fields depending on the information needed.


Step 5: Design Your Form


Customize the look of your form by clicking the 'customize form' button. Here, you can add a logo, change colors, and adjust fonts to match your brand's identity, ensuring consistency across your digital assets.


Step 6: Share Your Form


Once your form is ready, share it with others by clicking the 'share form' button. You can copy the link, embed it into your website, or send it through an email.


Step 7: Test and Review


Before sending out your form widely, test it internally to ensure all fields work as intended and the flow is intuitive. Gather feedback and make any necessary adjustments.


Step 8: Collect and Manage Responses


As responses come in, they'll populate the associated table in real-time. Use Airtable’s features like sorting, filtering, and blocks to analyze your data effectively.


Building an Airtable form is simple, but thinking through the design and flow can greatly enhance the user experience. With these steps, you’ll be able to create forms that are both functional and aligned with your brand's aesthetic.


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