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Effortlessly Sync Your Schedule: Copying Office 365 Events to Google Calendar via Zapier

Published on Feb 28th, 2024

In today's fast-paced world, managing multiple calendars can be quite a hassle. Fortunately, Zapier—an online automation tool—connects your favorite apps and services, streamlining this task with ease. For professionals who balance their schedule using both Office 365 Calendar and Google Calendar, a common requirement is syncing events between the two systems. Here’s a simple guide on how to use Zapier to copy events from an Office 365 Calendar to a Google Calendar, ensuring that your meetings, appointments, and important dates are always where you need them.

Step-by-Step Guide to Sync Office 365 Calendar with Google Calendar via Zapier

  1. Sign Up or Log In to Zapier: Visit and sign up for a new account or log in if you already have one.

  2. Make a New Zap: A ‘Zap’ is an automated workflow that connects your apps and services together. Click on the “Make a Zap” button to start the process.

  3. Choose Office 365 Calendar as the Trigger App: Search for the 'Office 365 Calendar' app in the trigger section and select it. Then, choose a trigger event, such as “New Event”, which will start the zap whenever a new calendar event is created in Office 365.

  1. Sign in to Your Office 365 Account: Zapier will prompt you to sign in to your Office 365 account so it can access your calendar events.

  2. Set up Trigger Details: Select the specific calendar you want to monitor for new events and define any additional criteria as necessary.

  3. Choose Google Calendar as the Action App: Now, search for the 'Google Calendar' app and select it. Choose an action event like “Create Detailed Event” to specify what happens in Google Calendar when the trigger is activated.

  1. Sign in to Your Google Account: Allow Zapier access to your account so that it can create calendar events on your behalf.

  2. Customize the Google Calendar Event: Match up the Office 365 event details with Google Calendar fields. You can choose to carry over the event's title, start/end times, description, and any other relevant information.

  3. Test Your Zap: Zapier will offer a chance to test your new Zap to make sure it's working as expected. If the test is successful, you’ll see the Office 365 event copied to your Google Calendar.

  1. Name and Turn on Your Zap: Give your Zap a name and turn it on. Now, events from your Office 365 Calendar will automatically be copied over to your Google Calendar.

Benefits of Automating Calendar Event Syncing with Zapier

  • Save Time: Manually updating multiple calendars is time-consuming. Automation keeps all your schedules synchronized without extra effort.

  • Reduce Mistakes: Automating the sync eliminates the chance of human error in manual copying.

  • Stay Updated: Real-time updates ensure you're never double-booked or behind on your appointments.

By setting up this automated process through Zapier, you can seamlessly manage events across both Office 365 and Google Calendars, maintaining perfect harmony in your scheduling.

For further assistance with syncing your calendars or optimizing your business workflows, consult our technology consulting experts who can help tailor solutions to your specific needs.

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