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Master the Integration: Freeform Pro Meets Zapier

Published on Feb 28th, 2024

In the dynamic world of web development and online forms, integration between tools is key to enhancing productivity and user experience. Freeform Pro by Solspace is a powerful, versatile form builder for Craft CMS that brings a high degree of customization and control to web developers and site owners. Zapier, on the other hand, is an online automation tool that connects your favorite apps, such as Gmail, Slack, MailChimp, and now Freeform Pro. By integrating Freeform Pro with Zapier, businesses can streamline workflows, reduce manual data entry, and ensure that their data is seamlessly connected across their app ecosystem.

Step-by-Step Freeform Pro and Zapier Integration

Step 1: Set Up Your Freeform Pro Form

Before you begin the integration process, ensure that you have a fully configured form created within Freeform Pro. Make sure all the necessary fields are included to capture the data required for your business processes.

Step 2: Create a Zapier Account

If you haven't already, sign up for a Zapier account at Zapier offers different plans, including a free tier that provides a certain number of tasks per month, suitable for businesses just starting out with automation.

Step 3: Make a Zap

Log into your Zapier account and select 'Make a Zap.' A 'Zap' is an automated workflow that connects your apps and services together. Each Zap consists of a Trigger and one or more Actions.

Step 4: Choose Freeform Pro as Your Trigger App

Search for Freeform Pro in Zapier’s app directory and select it as your trigger app. After selecting Freeform Pro, choose the specific event that will trigger the Zap. For example, 'New Submission' could be used to trigger an action every time a new form submission is received.

Step 5: Connect Your Freeform Pro Account

To allow Zapier to access your Freeform Pro submissions, you’ll need to provide your API key or connect your Craft CMS account, following Zapier’s secure authentication process.

Step 6: Set Up Action

After setting up the trigger, it's time to choose the action app – the app that will act on the data from your Freeform Pro submission. You can select from hundreds of available apps in the Zapier library, depending on what you need to do with the data (e.g. add to a mailing list, create a support ticket, update a CRM).

Step 7: Customize Your Action

Customize what will happen in the action app once the trigger event occurs. This could involve mapping Freeform Pro fields to fields in the action app, formatting data, or specifying certain conditions for the action.

Step 8: Test and Activate Your Zap

Before going live, test your Zap thoroughly to ensure that the data flows correctly from Freeform Pro to your selected action app. Once you are satisfied with the setup and the results of the test, activate the Zap.


Integrating Freeform Pro with Zapier unlocks the potential for a vast range of automated workflows that can transform your business efficiency. By carefully crafting Zaps that connect with other tools in your digital arsenal, you create an environment where data moves seamlessly, errors are reduced, and productivity is boosted. For any further assistance or custom integration services, don't hesitate to contact our technology consulting experts.

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