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Mastering Sorting in Airtable: Organize Your Records with Ease

Published on Mar 30th, 2024

Sorting data is a fundamental operation in any database or spreadsheet management, and Airtable, as a versatile cloud-based organization tool, offers an intuitive way to organize your records just the way you want. Sorting in Airtable is a breeze, whether you're managing a project, tracking inventory, or planning an event. Here's how you can sort your records in Airtable to enhance your data visualization and productivity.

Step-by-Step Guide to Sorting in Airtable

1. Select Your Table: Navigate to the table within your Airtable base that contains the records you wish to sort.

2. Choose the Field: Locate the field (column) by which you want to sort your records. This can be any type of field, from single line text to dates, numbers, and more.

3. Sort Options: Click on the drop-down arrow next to the field name to reveal sorting options. Select the 'Sort' option to open the sorting dialog box.

4. Ascending or Descending: You can choose to sort the records in ascending or descending order by toggling the respective option.

5. Add More Sorts: For multi-level sorting, click on the 'Add another sort' option in the dialog box to further refine how your records are arranged.

6. Save Your Sort: After selecting your sorting preferences, click the 'Done' button to apply the sort to your records.

Tips for Airtable Sorting

  • Multi-Level Sorting: Utilize multiple sorting layers for complex data organization, allowing you to prioritize the order in which fields are sorted.

  • Sticky Sorts: Your sorting preferences are sticky; they'll remain in place until you change them, even if you navigate away from your base.

  • Sorting with Views: Each Airtable view retains its own unique sorting settings. Use this feature to create different perspectives of your data for various purposes or audiences.


Sorting records in Airtable is an essential skill that can dramatically streamline your data navigation and analysis. By following the steps outlined above, you can effectively sort your Airtable records and optimize your workflow. Remember, a well-organized base is the foundation of a smooth and efficient project management process.

Unlock the full potential of your Airtable base with expert sorting techniques and get ready to experience your data in a more organized and accessible way!

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