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Step-by-Step Guide on Creating Views in Airtable for Enhanced Data Management

Published on Mar 30th, 2024

Creating a view in Airtable is a powerful way to organize and display your data according to specific needs and preferences. Views allow you to filter, sort, and group your data in customizable layouts that can facilitate better analysis and collaboration. Whether you are working with a team or managing your projects, Airtable views can streamline your workflow. Here's how to create a view in Airtable effortlessly:

Get Started with Your Base

Begin by navigating to the Airtable base that contains the data you wish to organize with a new view.

Choose Your Current View or Create a New One

Locate the view bar at the top of the screen and click on the dropdown arrow to select an existing view or create a new one by clicking '+ New view'.

Define the View Type

Select the type of view you want to create – Grid, Calendar, Form, Kanban, Gallery, or Gantt. Each type offers a different method of visualizing and interacting with your data.

Customize Your View

Once you've selected your view type:

  • Filter your data: Click on 'Filter' to add conditions that include or exclude records based on your criteria. This is useful for focusing on specific segments of your data.

  • Sort your records: Arrange your data in a certain order by clicking 'Sort' and choosing the fields you want to organize by and the direction (ascending or descending).

  • Group your records: Select 'Group' to categorize your data into collapsible sections based on field values. This organizes larger datasets into manageable subdivisions.

  • Personalize with fields: Customize what data is visible by clicking the field drop-down menus and selecting 'Hide field' or 'Unhide field' as necessary.

Save and Share Your View

After customizing your view, it will automatically save. You can share this view with collaborators by sending an invite or sharing a link to your base, ensuring everyone is on the same page.


Views in Airtable let you tailor your information for different perspectives and tasks, making data handling both efficient and intuitive. By following the steps above, you can take full control of how your data is displayed and make your Airtable experience even more productive.

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